Department Chair:

Oversees Student Success Committee & UAC Committee

Associate Chair:

Oversees Research Committee & Faculty Success Committee

Associate Chair:

Oversees Undergraduate Committee & Senior Project and Clinic Committee

Associate Chair:

Oversees RPT & Graduate Committee

ABET Director:

Responsible for overseeing all ABET requirements for EE and CE.  

Gather data yearly, creating assessments/evaluation schedule, and gathering other ABET-related information.  

Evaluations done yearly of EE exit interviews, exit surveys, external surveys (Alumni + EAB members + industry) and surveys sent by Student Success Committee, and retention data and provides summaries and recommendations for changes.

Lab Safety Director

Oversee and ensure Lab Safety in the Department

Overall Tasks: 

To promote and maintain a safe and healthy lab environment for students, researchers, staff, and faculty.  

Oversees the implementation of policies and procedures 

Primary contact of ECE engaging with EHS (annual & spot inspections)  

Providing safety resources for research and teaching labs. Specifically, we focus on chemicals, biomaterials, non-ionized/ionized radiation, and general hazard (e.g., slip/trip hazard)  

Monitoring annual SAM inspections in the ECE Department  

Safety Director:

Overseeing research lab safety (ECE Reporting Website) 

Collecting & Sharing Lab Safety resources for ECE community (Website) 

Oversee departmental lab policies and budget. 

Develop and administer a department safety plan, including lab inspections, and oversee the development of safety plans and Canvas training for each departmental lab 

RPT Director

Oversee generation and review formal and informal review reports/files to assure adherence to policy and completeness 

Support and promote faculty development 

Review informal review reports to assure adherence to policy and completeness. 

Tenured Faculty Reviews: Carries out 5-year tenured faculty review according to university policy.

Senior Advisor:

Assists Department Chair with high-level items by advising on previous departmental directions.

ABET Coordinator:

Assists ABET Director with coordination of information needed from UG and G program.

Safety Associate:

Assists Lab Safety Director with Operations/Logistics/Budgetary Needs

Director of Advising:

Oversees Academic Advising Operations

Director of C.E. Program:

Oversees alignment and cohesiveness of CE program with ECE program.

Lab Safety Coordinator

Assists Lab Safety Director with Logistics and Operations

Area Course Coordinator

Curriculum

  • Curriculum evaluation in subarea to include quality control (Asia Campus included). Plan to be coordinated with ABET chair, UG, and G committees.   
  • Teaching plan for 5 years (including sabbaticals and other known situations)  
  • Set annual targets and check that they are being reached  
  • Responsible for organizing, gathering data, and providing summaries of subarea courses per ABET schedule.   
  • Provide a yearly summary from collected data (surveys from student success committee, exit interviews/surveys, DEWI reports, student course feedback) and brings to the chair to create action plans to improve student curriculum.    
  • Network with companies in subarea to gather knowledge from industry to use as proposals for curricular changes.      
  • Reviews and coordinates any transfer evaluation within subarea as requested by transfer coordinator.  
  • Acts as a representative in curricular change discussions and provides subarea perspectives.  

Graduate Committee 

Chair: Oversee all graduate program, tasks/assignments

Additionally, involved in the following tasks:

  • Student Tracker
  • Review policies for timing and nature of QE, Proposal, Defense
  • Provide writing support materials for these exams 
  • Review PhD credit requirements 
  • Administration (approvals, exceptions, etc.)
  • Coordination with Grad School

Associate Chair: Assist Chair in overseeing all tasks/assignments.

Additionally, oversee the following tasks:

  • Admissions Coordinator – Decisions regarding admissions.

Graduate Advising Coordinator: 

Admissions 

  • Slate e-management

Student Advising  

  • MS/PhD advising
  • Onboarding 

Student Tracker

  • e-management

Handbook  

  • e-updates
  • Existing content

E-learning program 

  • MS page updates
  • PhD page updates

Coordination with Grad School

Graduation

Advising Coordinator

Student Advising

  • Onboarding

Handbook   

  • Existing content
  • Leave (family, medical, vacation, etc.)

Coordination with Grad School 

Budget (Tuition Benefit Program)

E-Learning Program Coordinator

E-learning program 

  • MS Certificates  
  • Advertising to companies, etc. tailor certs for companies. This includes surveys to gather data for guidance for curriculum. Also distributes gathered data to appropriate subarea course coordinators. 

Handbook Management Coordinator

  • e-updates 
  • Existing content
  • New policies 
  • Misconduct, complaint, dismissal processes  
  • Faculty/student code of conduct 
  • Leave (family, medical, vacation, etc.) – John 
  • E-learning program 
  • MS page updates
  • PhD page updates
  • Review PhD credit requirements 

 

Undergraduate Committee

Chair:

Oversee all Undergraduate program, tasks/assignments

Additionally, involved in the following tasks:

  • Administration
    • Evaluates Exceptions to Policy as they are submitted. If straightforward, consult with ABET coordinator to see if ABET needs to be considered for the petition.  Decides if petition needs to be discussed by committee or not.    
    • Coordinates with Admissions, Graduation, and Transfer Coordinator about yearly proposal. 
    • Coordinates with ABET coordinator (David) and ABET Curriculum coordinator once data is gathered and summaries created.  Oversees discussions with Committee about these summaries and works with committee to develop plans of action.    
    • Implements all changes for courses and catalog and program in University level software.

Admissions, Graduation, Transfer Coordinator

Admissions:  

  • Keeps a history of admissions numbers and information about student identities (ethnicity, gender, first gen, etc. (transfer students, underrepresented minority groups, first getn, etc)) to aid in understanding program.  (Advisor) 
  • Coordinates with student success committee on joint efforts.  
  • Collects additional data and develops action plans to improve curriculum.  Presents data and proposals yearly.  

   

Graduation: 

  • Keeps a history of time to graduation by gathering data and information about student identities (transfer students, underrepresented minority groups, first gen, etc). (Advisor) 
  • Verifies students are ready for graduation (graduation clearance) (Advisor) 
  • Collects additional data and develops action plans to improve curriculum.  Presents data and proposals yearly.  

  

Transfer Evaluations:  

  • Evaluate requested transfer petitions as they are submitted. Inform students if they submit a petition for other department courses how to submit to the correct department. If the course is an ECE course, the evaluator performs the evaluation based on history and/or gets input from current instructor for that course.   
  • Keeps a record of petitions.   
  • Submits approved courses once a year to University system (currently Transferology)  
  • Communicates promptly (no more than 2 weeks and preferably within a week) of petition decision. If taking longer than this timeframe communicates to student an expected time frame.  

Computer Engineering Academic Advisor

Assist CE AGT with gathering information pertinent to their tasks.

Program Assistant

Assist with any Administrative tasks related to assignments/tasks.

Record Minutes, Action Items, Goals of committee and upload all documents to Ubox Folder.

Curricular Development and Implementation Coordinator

Support Undergraduate Committee with curricular development and implementation for beginning core courses. Perform special tasks for Undergraduate Curriculum.

Electrical Engineering Academic Advisor

Assist EE AGT with gathering information pertinent to their tasks.

UAC Subcommittee

Chair

Oversee all UAC tasks and operations.

Additionally:

Oversee Administration 

  • UAC program director 
  • UAC committee meetings

Faculty Hiring – Subgroup when needed 

  • Search for instructor for Comp classes. 

 Scholarship Coordinator

  • For students in UAC 
  • For SLC students doing learn abroad in UAC

Curriculum Coordinator

  • Coordinate curriculum for consistency in what is taught in the different classes with SLC campus 
  • Coordinate what courses are taught when so to facilitate student transfer to SLC 

Academic Advising Coordinator

  • Coordination with SLC on scheduling 
  • Visit to UAC.  
  • Communication with UAC.

Budget Assistance

  • Budget for academic duties (e.g. TAs and graders) 
  • Summer program budget 
  • Recruiting and travel 

Student Success Committee

Chair

Oversee all Student Sucess tasks/assignments

Additionally, involved in the following tasks:

  • Clubs
    • Liaison for the GRAD SAC, Radio Antenna Club and any other ECE clubs.  
    • Bring funding requests to the attention of the Chair.
    • Help apply for funding opportunities outside of the department.
    • Coordinate Classroom Scheduling for Meetings.
    • Set up a Semesterly meeting with the Chair to meet with Club leaders to discuss needs.
  • Events
    • Coordinate Monthly and Annual Social Gathers for Students
    • Coordinate Seminars, Coordinate Distinguished Lectures.
    • Coordinate and Organize Student Events
      • Technical Open House (April)
      • New Graduate Student Orientation
      • Monthly Social Hours (4th Thursday of Every Month)
      • Convocation and Commencement Graduation Ceremonies (April/May) *note to have something in the department after commencement*
      • Opening Social BBQ for UG/G students (September)
      • Chairs List Luncheon (October/March)
      • Thanksgiving Dinner for International Graduate Students (November)
      • Engineering Day
      • Graduate Fly In
      • Graduate Student Training Seminar (Once per semester)
      • Student Club Meeting with the Chair (Once per Semester) 

Complaint/Dispute Management Coordinator

  • Create Process for complaints and disputes from faculty 
  • Assist Environment Management Coordinator with DEIW data and survey data to create innovative ways of improving overall faculty climate. 

Outreach/Recruitment Coordinator

  • Identify, Coordinate, and Pursue Internal and External Opportunities for Outreach and Promotion.  
  • Visit a minimum of 15 High Schools.  
  • Visit International Schools for Graduate Recruitment 
  • Utah (BYU/USU)  
  • UU (via Chair’s list and BS/MS,PhD programs). Emphasize undergrad research and honors programs. 
  • National Fellowships 
  • Infosessions

Student Scholarship Coordinator

  • Serve as or select a “scholarship chair” to oversee review and selection process for scholarship awards.
  • Identify Scholarship Opportunities for students.  
  • Network with companies to bring in scholarship funding to the department for students.  

Engineering Scholars Program Chair

Oversee Engineering Scholars Program  

  • Provide Activities for Scholars 
  • Assist Scholars in Finding Internships 

University Resources Management

  • UROP 
  • Create better partnerships and integrate resources into department processes.

Environment Management Coordinator

  • Surveys: Distribute Semesterly Survey to all Graduate and Undergraduate students, collect data and bring to the Chair to create action plans to improve student experience.  
  • Assess Climate/Inclusion of the Department.  
  • Exit Surveys: organize exit interviews (Fall for CE and Spring for EE) and coordinate yearly with PCE for exit survey distribution. Analyze DEIW data along with student evaluations each semester
  • Bring Complaints/Disputes to the Attention of the Chair. 

Complaint/Dispute Management Coordinator 

  • Create Process for complaints and disputes from faculty 
  • Assist Environment Management Coordinator with DEIW data and survey data to create innovative ways of improving overall faculty climate. 

  

Student Research & Integrity Coordinator

  • Maintain Department standards for any students participating in research.
  • Make sure the students are getting what they need from their advisors.
  • Increase undergraduate involvement in department research.
  • Identify who is hiring PhD students and actively pair PhD students with faculty.
  • Work with Research Committee to coordinate common goals

Program Assistant

Assist with any Administrative tasks related to assignments/tasks.

Record Minutes, Action Items, Goals of committee and upload all documents to Ubox Folder.

 

Faculty Success Committee

Faculty Research Coordinator

  • Funding Support – Change Function to Direct Proposal Support/ Make Part of Accounting/ ECE (Electrical & Computer Engineering) Staff  
  • Centers and High-Visibility Activities/Projects – Initiates/Enables Centers or agglomeration of faculty and labs around key growth topics for higher visibility. Vision: New SCI Institutes, Build Dream Teams 
  • Strategic Plans – Assist with developing a strategic plan(s) for the department and make recommendations for implementation 

Environment Management Coordinator

  • Surveys: Distribute Annual Survey to all Faculty, collect data and bring to the Chair to create action plans to improve Faculty experience. 
  • Assess Climate 
  • Bring Complaints/Disputes to the Attention of the Chair. 
  • Assess Inclusion of the Department. 

Faculty Awards, Development, Fellowship Coordinator

  • Propose and oversee nominations of faculty for awards, both inside and outside of the University.  
  • Propose and develop new awards for students and faculty for Chair and Associate Chairs to implement.  
  • Coordinate staff help (Academic Analytics) 
  • Women Tech Council 
  • EPFL – Fellowships

Faculty Teaching/Promotion Coordinator

Work with Sub Area Coordinators to determine teaching plan for department.

Work with RPT, PCOE, and Faculty Awards Development and Fellowship Coordinators to facilitate successful promotions of junior faculty.

Seminar Distinguished Lecture Management Coordinator

Identify Faculty through connections to come into the department for Graduate Seminar. 

2024-2025 Faculty Recruiting Coordinator

Oversee Faculty Recruiting Subcommittee for 24-25 Hires

Faculty Recruiting:

  • Evaluate faculty applicants and make recommendations to faculty regarding the best candidates. 
  • 2-3 key things that we brag about in our department that we can use for marketing. 

Research Committee

Chair 

Oversee all department faculty and student research operations and progression.

Associate Chair

Assist Chair with Operations and Progression of Research

 

Clinic and Senior Projects Committee

Chair

Oversees 

  • Clinic programs 
  • Senior thesis 
  • Senior projects 

Associate Chair

Senior Projects 

  • Assign faculty advisor to each senior project group 
  • Manage and update the senior projects on a semester basis 
  • Work with events subcommittee, i.e., Student Success Committee, to provide information on senior projects to Technical Open House event coordinators

For clinic programs 

  • Collect materials and resources of existing clinical programs from previous coordinators, e.g., Steve Blairs used to be the main contact with Varex Imaging 
  • Manage and update the clinic programs 
  • Assign faculty advisors to each clinic contact 
  • Coordinate the pay (retro-pay) to faculty advisors of clinic programs (if there is any) 
  • Schedule an annual meeting with clinic contacts and the chair to assess the efficiency of current processes and/or practices 
  • Implement feedback from clinic contacts into clinic program 
  • Create a process for clinic project requirements 

Operations Director

Senior Projects 

  • Assign faculty advisor to each senior project group 
  • Manage and update the senior projects on a semester basis 
  • Work with events subcommittee, i.e., Student Success Committee, to provide information on senior projects to Technical Open House event coordinators

For clinic programs 

  • Collect materials and resources of existing clinical programs from previous coordinators, e.g., Steve Blairs used to be the main contact with Varex Imaging 
  • Manage and update the clinic programs 
  • Assign faculty advisors to each clinic contact 
  • Coordinate the pay (retro-pay) to faculty advisors of clinic programs (if there is any) 
  • Schedule an annual meeting with clinic contacts and the chair to assess the efficiency of current processes and/or practices 
  • Implement feedback from clinic contacts into clinic program 
  • Create a process for clinic project requirements