Electrical and Computer Engineering

PURCHASING

GENERAL PURCHASE REQUESTS

Most purchases for labs are to be ordered through the department, with reimbursements being granted only with prior approval in very limited cases. For questions, please email the Stockroom Supervisor.

Enrollment for New Users
Purchase Request Form

NanoFab Purchases

If working in the NanoFab, email the appropriate ECE accountant (and CC your PI/faculty advisor) with the following information:

  • Student Name
  • Student UNID
  • Student Phone Number
  • Name of Research Project (this is what materials will be billed to)

STUDENT TRAVEL REQUESTS

All travel plans should go through Concur before a reimbursement is requested. Requests submitted according to deadlines are automatically approved. Late travel requests require additional justification and are subject to review by the College and will likely take up to a month for reimbursement (Late requests are NOT guaranteed). Minimum deadlines are as follows:

Domestic Travel

at least 1 week in advance

International Travel

at least 4 weeks in advance

Steps to Complete:

1. Before your travel, email the appropriate ECE accountant (and CC your PI/faculty advisor) with the following information:

  • Purpose of trip
  • Destination
  • Dates of Conference/Event
  • Requested dates of travel*
  • Name of Research Project (this is what the reimbursement will be billed to)

*If permitted by their PI, students may take personal time on a trip (extra time for sightseeing, visiting family, etc.) but the additional expenses during that time will not be reimbursed (including extra nights at a hotel, per diem, ground transportation, etc.)

2. Complete Concur training (ECE accountants will provide you with link/instructions of how to complete)

3. (Optional) If possible, students are strongly recommended to apply for university awards/grants to cover travel expenses.

4. Upon return, please provide ECE accountants with the following:

  • Itemized hotel receipt - not a booking confirmation email, ask the front desk for a copy when checking out
  • Receipts for ground travel - must show dates of expenses, please provide separate PDF copies

What is reimbursed?

Event/Conference Registration, see options below:

  • Pay for registration and be reimbursed (preferred)
  • Fill out registration and email accountants for them to input payment information

Materials for Event

Printing, posters, supplies, etc.

Standard Flights (No upgrades), see options below:

  • Book flights through Concur (preferred, and is cost-saving)
  • Pay for flight and be reimbursed afterwards

Standard Hotel (No upgrades)

For hotels we strongly recommend against booking through third-party websites as often they are unable to provide itemized receipts (without itemized receipts, reimbursements are hard to approve)

Ground Transportation

Including ride share, bus passes, etc.

Food

Per diem rates are based on time/location of trip. Receipts are not needed. Please let accountants know if a meal or food voucher is included as a part of the event registration.

To look at

 

Otherwise, to sign up so that your account has access to the new system, please fill out the enrollment form.

If you are already enrolled, follow the link below to make a new purchase request.

Make Purchase Request